Administration Specialist (Chinese Speaking)
Position Overview
A role for an Administration Specialist in a UK-based IT Consulting firm. The position involves supporting daily administrative and operational tasks, ensuring smooth office operations, and providing essential support to the team and clients.
Key Responsibilities
Administrative Support
- Manage daily administrative tasks and office operations
- Handle correspondence, emails, and phone calls
- Schedule meetings and coordinate calendars
- Prepare documents, reports, and presentations
- Maintain filing systems and databases
Operational Support
- Support project teams with administrative requirements
- Coordinate travel arrangements and accommodations
- Manage office supplies and vendor relationships
- Process invoices and expense reports
- Assist with onboarding of new employees
Communication & Coordination
- Act as liaison between departments and external stakeholders
- Translate documents and communications as needed
- Support client communications and inquiries
- Coordinate internal and external events
Process Improvement
- Identify opportunities to improve administrative processes
- Implement and maintain efficient systems and procedures
- Support the adoption of new tools and technologies
- Contribute to team efficiency and productivity
Qualifications
Required
- Fluent in Chinese (Mandarin or Cantonese)
- Excellent English communication skills (written and verbal)
- Strong organizational and multitasking abilities
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Attention to detail and accuracy
- Professional demeanor and positive attitude
Preferred
- Experience in administrative role in IT or professional services environment
- Familiarity with office management software and tools
- Experience with document translation
- Understanding of IT industry terminology
- Ability to work independently and take initiative
About the Recruiter
Mandarin Recruitment is a service that helps UK and Chinese businesses & organizations find and source high-quality Mandarin-speaking professionals.